Management Portal

Staff users (accounts with the staff flag) have access to a Manage item in the top navigation bar. The management portal provides operational workflows for controlling who can register and what aircraft they can access.

The themed Django admin (/admin/) is still available to superusers for raw data access, but the management portal covers the day-to-day workflows.

Note

The Manage nav item is only visible to staff accounts. Regular owners and pilots do not see it.

Invitation Codes

Invitation codes are the mechanism for creating new user accounts. Each code contains a unique registration link; anyone who opens that link can create an account (subject to any restrictions you configure).

Navigate to Manage → Invitation Codes to see all codes.

The table shows:

• Label – An internal name for the code (e.g., “Club XYZ - Spring 2026”). Click the label to open the code’s detail page.

• Email – If set, the registration form will be pre-filled with this address.

• Uses – How many times the code has been redeemed vs. the maximum (∞ means unlimited).

• Expires – The expiration date, or “Never”.

• Status – Green “Active”, grey “Inactive”, or red “Expired/Exhausted”.

• Actions – Copy the registration link, toggle active/inactive, or delete.

Creating an Invitation Code

1. Click New Invitation Code.

2. Fill in the fields:

   • Label (required) – A descriptive name for your own reference.

   • Email (optional) – Pre-fills the registration form. Effectively makes the code single-use for one specific person.

   • Name (optional) – Pre-fills the name field on the registration form.

   • Max Uses (optional) – Leave blank for unlimited uses.

   • Expires At (optional) – Leave blank for no expiration.

3. Click Create Code.

The new code appears in the table with an “Active” badge.

Sharing the Link

Click the copy icon (clipboard) next to a code to copy its registration URL to your clipboard. Send this URL to the person you want to invite. When they open it, they will see a registration form and can create their account.

Toggling a Code

Click Deactivate to disable a code without deleting it. Deactivated codes can be re-activated at any time by clicking Activate. Links to a deactivated code will show an “invalid code” message to anyone who opens them.

Deleting a Code

Click the trash icon and confirm to permanently delete a code. Existing accounts created with the code are not affected.

Invitation Code Detail

Click a code’s label to open its detail page. From here you can:

• Edit the label, email, name, max uses, expires at, and active status, then click Save Changes.

• Copy the full registration link.

• Manage Initial Aircraft Roles — roles automatically granted when someone redeems the code (see below).

• View Redemptions — a read-only table of users who have redeemed the code and when.

Initial Aircraft Roles

You can pre-assign aircraft roles to a code so that anyone who registers with it is automatically granted access to specific aircraft.

To add a role:

1. On the code detail page, select an Aircraft from the dropdown.

2. Choose a Role (Pilot or Owner).

3. Click Add.

The role appears in the table. Click the X to remove it. Changes take effect for future redemptions only; users who already redeemed the code are not affected.

Users

Navigate to Manage → Users to see a table of all registered users.

The table shows:

• Username, Name, Email

• Staff badge (if the account has staff privileges)

• Active / Inactive badge

• Joined date and Last Login date

• Aircraft Access – A summary of the aircraft roles granted to this user (e.g., N12345 (owner), N67890 (pilot)). Shown as “—” if the user has no aircraft roles.

Superusers see an Edit in Admin link next to each user that opens the Django admin edit page for that account.